Adobe Connect

The following link will take you to the Adobe Tech Specs, which will provide you with a list of system requirements for using Adobe Connect.

http://www.adobe.com/products/adobeconnect/tech-specs.html

Step 1

First go to the following link to test your computer for all of the tools you will need to participate in a meeting: http://admin.adobeconnect.com/common/help/en/support/meeting_test.htm

Step 2

Once you have completed the test and join the conference, right-click in any of the pods and then select Settings.

Step 3

Select the Camera tab and use the drop-down arrow to select your webcam.

Step 4

Select the Microphone tab and use the drop-down arrow to select your microphone. Use the slider to adjust microphone volume and select the box next to Reduce Echo.

Step 5

Select the Local Storage tab (the folder icon) and move the slider to Unlimited to allow maximum storage.

Step 6

Select the Privacy tab (the computer monitor with an eye on it) and check Allow so Adobe Connect can access your webcam and microphone for the web meeting. Select Close when finished.

Once you have access to the meeting room for the first time, you will only need to perform the set-up once. (Keep in mind that this is assuming that you’re using the same PC.)

If you need help with the setup, contact the Canvas Support office: 435-865-8555 or email canvas@suu.edu.

This tutorial will show you how to download recorded conferences, if you want to use the recordings for any personal uses. To download these recordings, you will need to be logged into your default browser, or it will not work.

Note: If you want to have your video permanently available to you we recommend that you download the video into your own storage device and upload into kaltura, youtube, or another video service for your student to access.

Step 1

Select Meeting. Select Manage Meeting Information.

Step 2

You will now be taken to a new page on your default browser. This is why it is important to be logged into your default browser. If you aren't logged into your default browser, you will be taken to a login screen. If you are logged into your default browser next select recordings. A list of recordings you have in the conference will be displayed here.

Step 3

Select Actions. Select Make Offline.

Step 4

Follow the Prompts.

Step 5

Name your file and save it where you want it to be.

Step 6

If you wish to download concluded conferences, you will need to repeat step one in a non-concluded conference. Now that you are in adobeconnect.com, select Home. Here you will see a list of your conferences concluded, and non-concluded. Select Open on the conference you wish to download the recording(s) for. Now repeat steps 1-5 for the concluded conference.

This tutorial will show you the basics of using the Adobe Connect features.

Step 1

To share a whiteboard, document, or your screen, select the Share My Screen drop-down menu.

Step 2

To chat with everyone in the meeting, type your message into the Chat pod. Select the menu button in the top right corner of the Chat pod to adjust the Chat settings such as with whom you chat, text size, etc.

Step 3

The Attendees pod will present information about meeting participants. Use the three icons in the top left corner of the Attendee pod to view users, create breakout meetings, and view attendee status. Select the menu icon in the top right corner of the pod to adjust the Attendee window settings such as changing the view, your name, etc.

Step 4

Select the Start My Webcam button in the Video pod to allow users to view you through your webcam. Adjust the video settings by selecting on the menu button in the top right corner of the Video pod or selecting on the drop-down arrow next to the webcam icon in the middle of the top of the page. Adjust the layout of the video with the icons at the top of the Video pod.

Step 5

To set your status, select the Raise-hand icon or select the drop-down arrow next to it to select a different status. Your status will appear next to your name in the Attendees pod.

Step 6

To turn on your microphone so that users can hear you speak, select the drop-down arrow next to the microphone icon in the middle of the top of the page.

Step 7

To adjust your speaker settings, select the drop-down arrow next to the speaker icon in the middle of the top of the page.

Step 8

To adjust the audio settings that relate to the other participants, select the Audio button at the top of the window.

Step 9

To add additional pods or remove current ones, select the Pods button at the top of the window and select the name of the pod that you want to open or close.

Step 10

To adjust the layout of the pods, select the Layouts button at the top of the page.

Step 11

To change various settings for the meeting, select the Meeting button at the top of the page. This menu gives you the option to use Prepare Mode, record the meeting, end the meeting, etc.

Step 12

When a participant raises his/her hand, you will receive a notification in the top right corner. If you select the check mark next to the participant’s name, that person will be able to speak.

Step 13

Select a participant’s name in the Attendees pod for options for that specific user such as enabling that person’s microphone, video camera, etc.

 

This tutorial shows Adobe Connect presenters how to share a whiteboard during a meeting.

Start Sharing

Select the Share My Screen drop-down arrow and select Share Whiteboard.

Go Full Screen

Select the four arrow button in the top right corner to make the whiteboard full screen.

Add Whiteboards

To add a new whiteboard, select the right arrow in the bottom left corner. To switch back to previous whiteboards, select the left arrow.

Use the Pointer

The pointer is a green arrow that moves to wherever you select on the whiteboard when the pointer tool is selected. To use the pointer, select the arrow in the top right corner.

Use the Whiteboard Tools

Use the options in the toolbar on the left side of the whiteboard to write on the board.

Selection/Pan Tool

The Selection tool looks like a triangle with an indented bottom. This tool allows you to select annotations on the whiteboard.

The pan tool allows you to drag the whiteboard around in order to view all of your writing. To switch to the Pan tool, select the Selection tool and then select the hand tool.

Drawing Tool

The Drawing tool allows you to draw on the whiteboard with a marker, highlighter, pen, or pencil. The various writing tools vary in width and opacity. To switch between tools, select the Drawing tool to open the menu and then select the writing utensil you want. Continue to the Formatting Tools section to learn how to change the color and thickness of the drawing tools.

Garbage Tool

Use the garbage tool to remove content from the whiteboard. To delete content, 1) select the Selection tool, 2) select the item you want to remove, and then 3) select the Garbage tool.

To remove several items at once, 1) select the Selection tool, 2) select and drag a box around all of the items you want to remove, and then 3) select the Garbage tool.

Text Tool

Use the text tool to type text onto the whiteboard. Select the Text tool and then select on the whiteboard where you want to add the text to start typing.

Double select the text with the selection tool to edit it after you have selected away from the text.

To change the font, double select the text with the selection tool and then select the Font tool at the bottom of the toolbar. Select a font from the list to change the font.

Shape Tool

The Shape tool allows you to choose from several shapes to add to the whiteboard. To switch between shapes, select the Shape tool and then select the shape you want. Next, select and drag on the whiteboard and then release when the shape is the right size. Continue to the Formating Tools section to learn about changing the appearance of shapes.

To add text to a shape or drawing, 1) select the Selection tool, 2) double select the item to which you want to add text, and then 3) type in the text box that appears in the middle.

Formatting Tools

Change the Color

Select the Color rectangle and then select a color from the options on the left side or use the white bars on the three columns to choose your own color. To change the color to no fill, select the white box with the red line through it in the bottom left corner.

Change the Size/Thickness

Select the Size/Thickness circle and then drag the gray rectangle up or down to increase/decrease the size. The colored circle inside the white circle will change as you drag the rectangle up/down to display what the new size will be.

Change the Opacity

Select the Opacity rectangle and then drag the gray rectangle up/down to make the shape more opaque or more transparent.

Undo/Redo Tools

To undo or redo an action, select the arrow tools.

Arrange Menu

If you have overlying content on the whiteboard, use the Arrange Menu to change which item is on top. 1) Select the Selection tool, 2) select the item 3) select the Arrange Menu, and then 4) select whether you want the selected item to be brought to the very front, brought forward one item, sent back one item, or sent to the very back.

Stop Sharing

To stop sharing the whiteboard, select the Stop Sharing button in the top right corner.

This tutorial will show you how to share your screen during a conference. When you share your screen, participants in the conference can see everything displayed on your monitor. This tool is great for showing participants how to do something on their computers.

Step 1

Select Share My Screen in the middle of the window.

Step 2

If you have dual monitors, use the Desktop tab to select which monitor you want to share.

Step 3

Select the Applications tab and Windows tab to choose which programs/windows you want to share with participants.

Step 4

To make your screen take up the entire screen of your participants' computer, select Make Share Pod Full Screen for Attendees in the bottom right corner. To have your monitor appear just in the large gray space within Adobe Connect, leave this option unselected.

Step 5

Select Share once you are ready to share your screen with the participants.

A small window will appear on your screen. The Share tab gives you the options to stop sharing your screen and pause and annotate your screen. Select the full-screen button in the top right corner to reopen the full-sized Adobe Connect window.

If you selected the Pause and Annotate button, a new window will open with an image of what your desktop had open when you selected the Pause button. Use the tools on the left to annotate the image. These tools are the same as those used when you share a whiteboard. Go to [insert tutorial here] to learn about these tools.

Once you have finished adding annotations, select Resume in the top right corner.

Select the Webcam tab to turn on your webcam. Participants will only be able to view your webcam feedback if you didn't select the box that makes the Share pod fullscreen. Select Stop My Webcam to turn your webcam off.

Select the Microphone tab to turn on your microphone. Select it again to turn it off.

Select the Speaker tab to adjust your speaker volume.

Select the Attendees tab to view the other members of the participants and their statuses. Select a participant's name to start a private chat, request a screen share, or change roles. If you request a screen share, the conference will display the participant's screen instead of yours.

Select the Chat tab to chat with participants.

If a participant changes his/her status, requests control, etc., a red circle will appear on the Notifications tab to inform you of the change. Select the Notifications tab to view the notifications.

NOTE

If a participant requests control, you can relinquish control of the screen share to the participant so that the participant can perform actions on your shared screen.

This tutorial will show you how to set up your webcam and microphone for an Adobe Connect Meeting.

Using the Webcam

Step 1

Select Start My Webcam in the Video pod or select the webcam icon in the middle of the top of the page.

Step 2

The video input from your webcam will appear in the Video pod. Other participants cannot actually see the input from your webcam until you select Start Sharing at the bottom of the Video pod to end the preview.

Using the Microphone

Step 1

Select the Meeting button in the top right corner of the page and then select Audio Setup Wizard.

Step 2

Follow the on-screen prompts to complete setting up your microphone.

This tutorial will show you how to create and begin an Adobe Connect conference in Canvas.

Step 1

Open the course in which you want to create a conference and select the Conferences tool in the navigation pane on the left. Please note that you may need to activate this tool for it to appear for your students to access the conference room.

Step 2

Select the New Conference button in the top right corner.

Step 3

Delete the entire default title in the Name section. Type the current semester (S=Spring, F=Fall, M=Summer) with year followed with the date (yy-mm-dd) and your last name (i.e. S14-03-19-Smith). This is done to ensure your meeting room is not deleted until the end of the semester. We delete old conferences from past semesters, and so naming your conferences in this way helps us identify old conferences and helps us maintain our license parameters.

Note

You will get an error message when you try to start a conference if your title has too many characters, so keep your conference title as short as possible. The limit is 26 characters with no spaces. If your last name has over 16 characters, just shorten it so it meets the 26 character limit.

Step 4

Check the box next to No time limit so you don’t have to worry about your conference ending too soon. Add a description if you would like one.

Step 5

Uncheck the box next to Invite All Course Members. Since you will be using this room multiple times, it is not needed for you to invite your students. When you have finished customizing the settings of the conference, select Update.

Step 6

Select Start to begin the conference.

Due to the current nature of our Canvas-Connect integration, you will be listed as a Participant the first time you create a conference. You will need to be assigned as a Host on the Connect server in order to use Adobe Connect in your course. This assignment is only needed to be performed once by SUU Online. Please contact us via email at online@suu.edu. Once we have performed that action, as the instructor, you will be able to host your web conferences via Canvas.

This guide will show you how to manage audio and video options for participants as a host in an Adobe Connect meeting.

Note

Adobe Connect requires a webcam, a microphone (in a headset or webcam if not built in), and headphones (computer speakers cannot be used).

Automatically Giving Access to Participants

Step 1

Select the Meeting button in the top left corner of the window, hover your mouse over Manage Access and Entry, and then select Auto-Promote Participants to Presenters. This automatically gives all participants in the meeting access to audio and video options, which means that they can speak, use their webcam, draw on shared files, share their whiteboard, etc.

Step 2

A gray information icon will appear on the Adobe Connect menu. To disable the auto-promote feature, select the drop-down arrow and select Turn Auto-Promote Off.

Managing Audio and Video Rights for Participants During a Meeting

If you don’t want to automatically give participants access to audio and/or video rights, you can control which participants have which rights during the meeting. Select the name of the participant to whom you wish to grant rights. Select Enable Microphone and/or Enable Video. A microphone icon will appear next to that participant’s name if you select Enable Audio.

A black box will appear on the participant’s screen to notify that he or she now has microphone and/or video access.

To give only audio rights to all participants, select the Audio button at the top of the page and select Microphone Rights for Participants.

In order for a participant to speak, he or she must select the microphone icon at the top of the page to connect.

To take back control of the audio, select the Audio button at the top of the page and select Microphone rights for Participants again. Then select your own microphone icon on the Adobe Connect menu.

In order for a participant to share his/her webcam, the participant must select Start My Webcam and then Start Sharing.

To stop sharing a participant's video, select the student's name in the Participants section and then select Disable Video.

This tutorial will show you how to record a conference and then view or share the recording with anyone.

Step 1

Enter a conference. You will only be able to share parts of the conference that you record, so once you want to start recording, select the Meeting button in the toolbar at the top of the page and select Record Meeting.

Step 2

Type in a recording title and an optional description, then select OK.

Step 3

A red circle and a black box will appear in the top right corner. Use the options in the black box to pause or stop the recording. If you want to pause or stop the recording after the black box has closed, select the red circle to reopen it.

Step 4

When you have finished your recording, select Stop Recording in the black box and then close the meeting.

Step 5

The Canvas conferences page will still show the meeting as In Progress. Select End.

Step 6

The meeting you just ended will appear in the Concluded Conferences section and show that the meeting has no recordings. Once you refresh the page, the meeting will show the number of recordings you made during the conference.

Step 7

To share the recording with anyone (including people not in your course), select the title of the conference to display the recordings and then select the View button that corresponds with the recording. Highlight the URL up to the forward slash before the question mark and then copy and paste it into an e-mail, announcement, etc.

Step 8

Non-course members/Canvas users simply select the link that was sent or shared with you or copy and paste the URL into your browser address bar to view the recording.

Step 9

People who are participants in your course can also access the recordings via the Conferences tool in Canvas. However, the recordings will only appear if you invited that student to the conference. You can invite participants when you first create the conference, and you can also invite participants after the meeting has started by selecting the gear icon and then selecting Edit.

Step 10

To access the recording as a course member, log in to Canvas, select the Conference tool, select the name of the conference, and then select the View button that corresponds with the recording you want to watch.